Trade between Kenya and India is growing steadily, especially in agriculture, raw materials, and manufactured goods. The process follows standard international export rules involving documentation, logistics, and customs clearance.

1. Identify Your Product and Buyer in India

Before anything else:

• Decide what you are exporting (tea, coffee, leather, minerals, etc.)
• Find a buyer or distributor in India
• Agree on price, quantity, and delivery terms (Incoterms like FOB or CIF)

👉 Without a confirmed buyer, shipping becomes risky and expensive.

2. Register as an Exporter in Kenya

You must be legally registered:

• Get a KRA PIN (Export PIN enabled)
• Register your business (if company export)
• Open a business bank account for international payments

Handled through:

Kenya Revenue Authority

3. Obtain Required Export Documents

You will prepare key documents such as:

• Commercial Invoice
• Packing List
• Certificate of Origin
• Export Declaration Form (through customs system)
• Contract or purchase order from buyer

For regulated goods (food, plants, minerals), additional permits may be required.

4. Engage a Clearing & Freight Forwarding Agent

A licensed agent helps you:

• Prepare export declaration
• Book shipping space
• Handle customs clearance in Kenya

Exports are processed through Kenya’s customs system at the port or airport, managed under:

Kenya Ports Authority

5. Packaging and Delivery to Port/Airport

Goods are:

• Packed according to export standards
• Transported to Mombasa Port or JKIA airport
• Verified for weight, value, and documentation

6. Customs Clearance in Kenya

Before leaving the country:

• Documents are submitted electronically
• Customs verifies product classification (HS code)
• Export declaration is approved

Kenya Revenue Authority

7. Shipment to India

Goods are shipped via:

• 🚢 Sea freight (cheapest, 20–40 days)
• ✈️ Air freight (faster, 3–7 days)

Cargo is loaded into containers and shipped from Mombasa to Indian ports like Mumbai, Nhava Sheva, or Chennai.

8. Arrival and Import Clearance in India

Once goods arrive in India:

• Indian customs verifies shipment documents
• Import duties and taxes are paid by buyer or importer
• Goods are released for distribution

9. Payment Processing

Payment is usually done through:

• Bank wire transfer (SWIFT)
• Letter of Credit (for large transactions)
• Advance payment (common for small exporters)

10. Final Delivery in India

After clearance:

• Goods are transported to warehouses or distributors
• Buyer sells in local Indian markets or industries

📦 Simple Flow Summary

Product Selection → Buyer → Registration → Documents → Agent → Port → Customs → Shipping → India Clearance → Delivery